Coaching Information


Dear Coaches

Within this booklet is information regarding the standards that we expect of coaches at Wakefield District Harriers & AC. Also included is the track etiquette that we use on the outside track during training sessions.

This information is to help and protect coaches both old and new and follows the guidelines laid down by UK Athletics.

Michael Brennan

Wakefield District Harriers & Athletic Club


(18) 1 UK ATHLETICS LIMITED Terms and Conditions relating to the UKA Coach Licence [Adopted on 1st April 2004]


1. Introduction 1.1 UK Athletics (“UKA”) encourages all athletics coaches to apply to UKA for a coach licence. The licence provides evidence that the coach has met a minimum level of training and carries insurance. The coach licence is intended to demonstrate that a particular coach has met minimum standards. 1.2 The Coach Licensing Scheme as a whole is intended to protect those within athletics, both coaches and athletes and to allow coaches to develop and become more proficient. 1.3 The Coach accepts that UKA has jurisdiction to investigate any complaints made against him and impose any sanctions (under condition 6 below) whether or not the events concerned took place before these terms and conditions were adopted or before UKA became governing body for the sport of athletics in the United Kingdom. 2. Applications 2.1 A person who wishes to be a UKA licensed coach must apply to UKA for a coach licence on the form required by the Board. 2.2 In order to qualify for a coach licence a person must have obtained a coaching qualification either from the British Athletic Federation Limited (in Administration), another sports governing body, coaching or teaching organisation which is recognised by UKA as equivalent to a UKA coaching qualification or have attended a (18) 2 UKA coaching course to obtain a coaching qualification. A person who has such a qualification is potentially suitably qualified to be a coach. 2.3 UKA may refuse to grant a coach licence to a potentially suitably qualified person in the following circumstances: (i) where UKA has undertaken a Criminal Records Bureau check in relation to the applicant and the results of that check are not in UKA’s opinion satisfactory; (ii) where the applicant concerned has been found to have committed a disciplinary offence (including a doping offence) by UKA or by any other sports governing body or international federation which in UKA’s opinion means that the applicant is unsuitable to coach; (iii) where the applicant is being investigated by the police or other relevant authority in connection with matters which affect his ability to coach (for example inappropriate contact with young people); (iv) where another governing body or coaching organisation has withdrawn the applicant’s coaching licence or similar accreditation; (v) where either the NSPCC or the Child Protection in Sport Unit or other relevant authority has suggested to UKA that the applicant should not hold a coach licence; (vi) where the applicant does not in UKA’s opinion have suitable qualities or abilities to be a coach; (vii) where UKA reasonably considers that the applicant’s behaviour (past or present) suggests he is unsuitable to coach; or (18) 3 (viii) where UKA otherwise reasonably considers that the grant of a coach licence would be inappropriate. 2.4 If UKA refuses to grant a coach licence to a potentially suitably qualified person UKA shall provide brief reasons as to why the coach licence has been refused. The person concerned shall be given an opportunity (usually seven days) to reply to UKA stating why he should be granted a licence before UKA makes its final decision. For the avoidance of doubt, a person whose coach licence is refused by UKA shall not be entitled to appeal UKA’s decision. 3. Coaching Pass and Licence 3.1 If a coach licence is granted to a person, the licence shall last for three years (“the Licence Period”). 3.2 During the course of the Licence Period, the coach must adhere to these terms and conditions, the Code of Conduct for coaches and UKA’s other rules, procedures, code of conduct policies and guidelines from time to time in force. 3.3 If the coach adheres to the requirements in condition 3.2 above and his licence has not been suspended or withdrawn under these terms and conditions, he may apply for his coach licence to be renewed for a further period of three years. 3.4 UKA reserves the right not to renew a coach licence where it has reasonable grounds for suspecting that the coach may not have complied with these terms and conditions. 4. Code of Conduct 4.1 As a responsible athletics coach, a coach will: (i) respect the rights, dignity and worth of every athlete and treat everyone equally, regardless of background or ability; (18) 4 (ii) place the welfare and safety of the athlete above the development of performance. (iii) encourage and guide athletes to accept and take responsibility for their own behaviour and performance; (iv) be appropriately qualified and update their licence as and when required by UKA; (v) ensure that the activities they guide or advocate are appropriate for the age, maturity, experience and ability of the individual athlete; (vi) at the outset, clarify with athletes (and where appropriate their parents or carers) exactly what is expected of them and what athletes are entitled to expect from the coach; (vii) co-operate fully with other colleagues (e.g. other coaches, officials, team managers, sport scientist, doctors, physiotherapists, governing body staff) in the best interests of the athlete; (viii) consistently promote positive aspects of the sport (e.g. fair play) and never condone rule violations or the use of prohibited or age-inappropriate substances; (ix) consistently display high standards of behaviour and appearance. 4.2 In addition, a coach will: (i) develop appropriate working relationships with athletes (especially under 18s), based on mutual trust and respect. In particular, a coach will not exert undue influence to obtain personal benefit or reward; (18) 5 (ii) strictly maintain a clear boundary between friendship and intimacy with athletes and not conduct inappropriate relationships with athletes. Relationships with athletes can cause significant problems for other team members and can fracture teams, raising concerns of favouritism, or even of victimisation, should the relationship later end. However, due to the very special relationship between coaches and athletes: (a) coaches must not allow an intimate personal relationship to develop with any athlete under the age of 18. Any violation of this could result in a coach licence being withdrawn or restrictions being imposed on it under condition 6 below; (b) it is also strongly recommended that coaches do not allow intimate personal relationships to develop with athletes (coached or supervised by them) who are aged 18 and over. 5. Criminal Misconduct Any criminal misconduct on the part of a coach will not be treated as an automatic reason for a coach’s coach licence to be withdrawn, but a coach’s coach licence could be withdrawn or restrictions imposed on it (under condition 6 below) if his misconduct is such that it makes him unsuitable to continue to be licensed by UKA or tends to lower the reputation of UKA with its member clubs or with the public. 6. Withdrawal of Pass and Licence 6.1 In the following circumstances: (i) where UKA has undertaken a Criminal Records Bureau check and the results of that check are not in UKA’s opinion satisfactory; (18) 6 (ii) where the person concerned has been found to have committed a disciplinary offence (including a doping offence) by UKA or by any other sports governing body or international federation which in UKA’s opinion means the person is unsuitable to coach; (iii) where the person concerned is being investigated by the police or other relevant authority in connection with matter which affect his ability to coach (for example inappropriate contact with young people); (iv) where another governing body or coaching organisation has withdrawn or imposed restrictions on the person’s coach licence; (v) where either the NSPCC or the Child Protection in Sport Unit or other relevant authority has suggested or recommended the person should not hold a coach licence; (vi) where the person does not in UKA’s opinion have suitable qualities or abilities to be a coach for the level at which he is coaching; (vii) where UKA reasonably considers that the person’s behaviour (past or present) is such that either restrictions should be imposed on his coach licence or it should be withdrawn on the basis that he is unsuitable to coach; or (viii) where UKA has received a complaint or has reason to believe that the coach has committed misconduct or is otherwise unsuitable to be licensed as a coach by UKA. UKA shall conduct such investigations or reviews as it thinks appropriate in relation to the circumstances to establish whether the coach’s licence should be restricted or (18) 7 withdrawn under condition 6.2 below. Any coach subject to investigation or review shall give UKA full co-operation in relation to the matter. 6.2 Where UKA has carried out an investigation and has established that one of the circumstances in conditions 6.1(i) to (viii) exists, UKA may in its sole discretion: (i) impose restrictions on the coach licence; or (ii) reduce the level at which the coach is licensed to coach; or (iii) withdraw (or not renew) a coach licence for such period as UKA thinks fit or permanently and, where UKA considers it appropriate, to impose conditions to be met before the coach re-applies for a coach licence. 6.3 For the purposes of condition 6.1(viii), examples of misconduct are given below: (i) unauthorised removal of property from premises at which he coaches; (ii) bullying, victimisation or harassment of athletes under his/her care or control, other athletes, fellow coaches, UKA staff, visitors or officials; (iii) any act which brings/or could bring the sport of athletics, UKA, or any other athletics organisation or athletics club into disrepute; (iv) any act which endangers the safety or security of athletes, coaches, UKA’s or any club’s property, staff, athletes, members or visitors; (v) criminal misconduct (as specified above); (vi) a breach of the Code of Conduct for coaches (set out in paragraph 4 above); (18) 8 (vii) physical assault, violent or threatening behaviour; (viii) deliberate disregard of the safety regulations of UKA; (ix) disregard of UKA policy, procedure or of a reasonable instruction from a member of UKA or any club in a supervisory capacity; (x) fraud or theft from UKA, any club or their members, athletes, staff, officials or visitors, including falsification of expenses; (xi) incapacity due to alcohol and / or drugs; (xii) wilfully damaging premises or property; (xiii) dishonesty, including falsification of coaching qualifications; (xiv) any breach of UKA’s Anti-Doping Rules and Procedures; (xv) any inappropriate act or conduct in relation to children under the age of 18 and/or any breach of UKA’s Athletics Welfare Policy or any welfare policy or child protection policy of any of the Home Countries’ athletics associations or federations or any athletics club; (xvi) any other action that may be reasonably considered to be misconduct. 6.4 Where a coach’s pass and licence has been withdrawn or restricted under condition 6.2, UKA, shall notify the coach concerned in accordance with the Appeal Procedures for coaches. The coach affected shall be entitled to appeal against UKA’s decision (“the Decision”) in accordance with UKA’s Appeal Procedures for coaches. (18) 9 6.5 Once the period for an appeal to be lodged has passed, UKA shall inform relevant clubs, athletes, athletics associations and local authorities (“Relevant Organisations”) that the coach has had his pass and licence withdrawn together with details of the period for which it has been withdrawn and reasons for the withdrawal. Where an appeal has been lodged, UKA may inform the Relevant Organisations of the Decision and the fact of the Appeal. 6.6 Where a coach’s licence has been withdrawn, a club or local authority may refuse that coach access to facilities and may expel that person from membership of the club or facility. In addition, UKA may recommend to a club or other organisation of which the coach is a member that the coach be expelled as a member (in accordance with the club’s own rules). 7. Suspension of Coaching Pass and Licence 7.1 UKA may suspend a coach licence at any time whilst either UKA or another body is investigating a coach’s behaviour in connection with his ability to coach or pending an appeal under condition 6.3 above. 7.2 Where a coach licence is suspended, UKA may notify the relevant organisations, athletes, facilities providers and local authorities. 8. Reinstatement A coach whose pass and licence has been withdrawn for a fixed period may, after the fixed period has expired, re-apply to UK Athletics for his coach licence to be reinstated. UKA shall consider the application in accordance with condition 2 and shall grant the licence to such person provided that no further complaints have been received and UKA considers that he is a fit and proper person to coach. (18) 10 9. Accreditation for Competitions A coach whose pass and licence has been withdrawn may not be proposed for accreditation or accredited by UKA for any athletics competition held within the UK or abroad. For the avoidance of doubt athletics competition includes the Olympic Games, Paralympic Games and Commonwealth Games. 10. Correspondence 10.1 Any notification, correspondence or any other document submitted under these Procedures shall be sent in writing by first class post or recorded delivery (or airmail if outside the UK) and such documents shall be deemed to have been received by the intended recipient 48 hours (or if by airmail four working days) after posting. 10.2 All correspondence addressed to UKA shall be sent to: UK Athletics Limited Central Boulevard Blythe Valley Park Solihull West Midlands B90 8AJ 11. Amendment The directors of UKA reserve the right to amend these terms and conditions from time to time at their sole discretion, and shall notify licensed coaches of the changes.


UK Athletics is committed to a safe environment for all athletes, officials and coaches. It will promote standards of health, safety and welfare within athletics and will ensure compliance with all relevant statutory provisions.

UK Athletics will ensure that suitable and sufficient risk assessments are carried out, that procedures and safe systems are implemented in accordance with all current statutory provisions and that all reasonable and practical measures are taken to avoid risk. Safe practices will be adopted and continuous improvement will be sought through regular audits and reviews.

Appropriate instruction and training will be provided together with adequate resources to ensure that the successful management of health and safety is carried out and that this policy is collectively implemented.

This policy together with arrangements and procedures will be reviewed regularly and revised and updated as necessary.

Chief Executive.



Statement of Intent
We are committed to providing a caring, friendly and safe environment for all of our members so they can participate in a relaxed and secure atmosphere.  Bullying of any kind is unacceptable at our club.  If bullying does occur, all athletes or parents should be able to tell and know that incidents will be dealt with promptly and effectively.  We are a TELLING club.  This means that anyone who knows that bullying is happening is expected to tell the club welfare officer or any committee member.
What Is Bullying?
Bullying is the use of aggression with the intention of hurting another person.  Bullying results in pain and distress to the victim.
Bullying can be:
 Emotional – being unfriendly, excluding (emotionally and physically) sending hurtful text messages, tormenting, (e.g. hiding spikes/clothing, threatening gestures)
 Physical – pushing, kicking, hitting, punching or any use of violence
 Racist – racial taunts, graffiti, gestures
 Sexual – unwanted physical contact or sexually abusive comments
 Homophobic because of, or focussing on the issue of sexuality
 Verbal – name-calling, sarcasm, spreading rumours, teasing
NB – these are just examples and not an exhaustive list of the various actions that can be construed as bullying.
Why is it Important to Respond to Bullying?
Bullying hurts.  No one deserves to be a victim of bullying.  Everybody has the right to be treated with respect.  Athletes who bully need to learn different ways of behaving.
This club has a responsibility to respond promptly, and effectively, to issues of bullying.
Objectives of this Policy
 All committee members, coaches, athletes, parents and club members should have an understanding of what bullying is.
 All committee members, and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
 All athletes and parents should know what the club policy is on bullying, and what they should do if bullying arises.
 As a club we take bullying seriously.  Athletes and parents should be assured that they would be supported if bullying is reported.
 Bullying will not be tolerated.
Signs and Symptoms
A child may indicate by signs or behaviour that he, or she, is being bullied.  Adults should be aware of these possible signs and that they should investigate if a child:
 Says he/she is being bullied
 is unwilling to go to club sessions
 becomes withdrawn, anxious, or lacking in confidence
 feels ill before training sessions
 comes home with clothes torn or athletics equipment damaged
 has possessions go “missing”
 asks for money or starts stealing money (to pay bully)
 has unexplained cuts or bruises
 is frightened to say what’s wrong
 gives improbable excuses for any of the above
In more extreme cases
 starts stammering
 cries themselves to sleep at night or has nightmares
 becomes aggressive, disruptive or unreasonable
 is bullying other children or siblings
 stops eating
 attempts or threatens suicide or runs away

These signs and behaviours may indicate other problems, but bullying should be considered a possibility and should be investigated.
1.      Report bullying incidents to the club welfare officer, or a member of the committee.
2.      In cases of serious bullying, the incidents will be referred to UK Athletics for advice
3.      Parents should be informed and asked to come in to a meeting, to discuss the problem
4.      If necessary and appropriate, police will be consulted
5.      The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
6.      An attempt will be made to help the bully (bullies) change their behaviour
7.      If mediation fails and the bullying is seen to continue, the club will initiate disciplinary action, under           the club constitution.
Recommended club action
If Wakefield District Harriers & A.C. decides it is appropriate for them to deal with the situation, they should follow the procedure outlined below.
1)   Attempt at reconciliation, by getting the relevant parties together. It may be a genuine apology solves the problem.
2)   If this fails, or is not appropriate, a small panel (made up from Chairman, Welfare Officer, Secretary, committee members) should meet with the child alleging bullying, and their parent / guardian, to get details of the allegation. Minutes should be taken for clarity, which should be agreed by all as a true account.
3)   The same club representatives should meet with the alleged bully and parent/s, and put the incident raised, to them to answer and give their view of the allegation. Minutes should, again, be taken and agreed.
4)   If bullying has, in the view of the club officials, taken place, the athletes should be warned and put on notice of potential further action i.e. temporary or permanent suspension, if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at this time.
5)   In some cases the parent of the bully, or bullied athletes, can be asked to attend training sessions, if they are able to do so, and if appropriate. The club committee should monitor the situation for a given period, to ensure the bullying is not being repeated.

6)   All coaches, involved with both parties, should be made aware of the concerns and outcome of the process i.e. the warning.
In the case of adults reported to be bullying athletes under 18
1.   UK Athletics should always be informed and will advise on action to be taken
2.   It is anticipated that, in most cases, where the allegation is made regarding a coach, child protection awareness training may be recommended.
3.   More serious cases may be referred to the police, social services or judicial complaints procedure.

 The club will have a written constitution, which includes what is acceptable and proper behaviour for all members, of which the anti-bullying policy is one part.
 All athletes and parents will sign to accept the constitution upon joining the club.
 The club welfare officer will raise awareness about bullying and why it matters, and if issues of bullying arise in the club, will consider meeting with athletes to discuss the issue openly and constructively

This policy is based on that provided to schools by KIDSCAPE.
KIDSCAPE is a voluntary organisation committed to help prevent child bullying.
KIDSCAPE can be contacted on 0207 730 3300.



Athletes Code of Ethics

  • I hereby pledge to be positive about my youth sports experience and accept responsibility for my participation by following this Athletes’ Code of Ethics Pledge.

  • I will encourage good sportsmanship from fellow athletes, coaches, officials and parents at every athletics event and by demonstrating good sportsmanship.

  • I will attend every Training session and meeting that I can, and will notify by coach if I cannot.

  • I will expect to receive a fair and equal amount of training time.

  • I will do my very best to listen and learn from my coaches.

  • I will treat my coaches, other athletes, officials and fans with respect regardless of race, sex, creed, or abilities and I will expect to be treated accordingly.

  • I deserve to have fun during my sports experience and will alert parents or coaches if it stops being fun!

  • I deserve to compete in an environment that is free of drugs, tobacco, and alcohol and expect adults to refrain from their use at all athletics events.

  • I will encourage my parents to be involved with my team in some capacity because it’s important to me.

  • I will do my very best in school.

  • I will remember that sports are an opportunity to learn and have fun.


Coaches’ Code of Ethics

  • I will place the emotional and physical well-being of my athletes ahead of a personal desire to win.

  • I will treat each athlete as an individual, remembering the large range of emotional and physical development for the same age group.

  • I will do my best to provide a safe playing situation for my athletes.

  • I will promise to review and practice the basic first aid principles needed to treat injuries of my athletes.

  • I will do my best to organize practices that are fun and challenging for all my athletes.

  • I will lead by example in demonstrating fair play and sportsmanship to all my athletes

  • I will provide a sports environment for my team that is free of drugs, tobacco, and alcohol, and I will refrain from their use at all youth sports events.

  • I will be knowledgeable in the rules of each sport that I coach, and I will teach these rules to my athletes.

  • I will use those coaching techniques appropriate for each of the skills that I teach.

  • I will remember that I am a youth sports coach, and that the game is for children and not adults.

As Coaches and Volunteers of Wakefield Harriers we fully agree

to abide with the coaches code of ethics laid out above signed;

Parents’ Code of Ethics

  • I hereby pledge to provide positive support, care, and encouragement for my child participating in youth sports by following this Parents’ Code of Ethics Pledge.

  • I will encourage good sportsmanship by demonstrating positive support for all athletes, coaches, and officials at every game, practice, or other youth sports event.

  • I will place the emotional and physical well-being of my child ahead of a personal desire to win.

  • I will insist that my child play in a safe and healthy environment.

  • I will support coaches and officials working with my child, in order to encourage a positive and enjoyable experience for all.

  • I will demand a sports environment for my child that is free of drugs, tobacco, and alcohol, and will refrain from their use at all youth sports events.

  • I will remember that the game is for youth-not for adults.

  • I will do my very best to make youth sports fun for my child.

  • I will ask my child to treat other athletes, coaches, fans, and officials, with respect regardless of race, sex, creed, or ability.

  • I promise to help my child enjoy the youth sports experience by doing whatever I can, such as being a respectable fan, assisting with coaching, or providing transportation.

  • I will require that my child’s coach be trained in the responsibilities of being a youth sports coach and that the coach upholds the Coaches’ Code of Ethics.


Wakefield District Harriers & Athletic Club

Track Etiquette

During the coming outdoor season the track will be extremely busy with athletes of all abilities and ages. To avoid accidents could all athletes and coaches adhere to the following track etiquette.

  1. Lane 1 for competition use only.
  2. Lanes 2 & 3 for distance running, 600 +
  3. Lane 4 for hurdles.
  4. Lanes 5 through to 8 for sprinting.

All warm down runs must be carried out on the outside of the track.

Between 18:00 and 19:00 the track is for the sole use of the Junior Jets. If you want to train you must first obtain permission from the Junior Jets Co-ordinator Steve Young

Incident – accident report form

Wakefield District Harriers & Athletics club

Name of person in charge of session/competition

Site where incident/accident took place

Date of incident/accident

Name of injured person

Address of injured person

Nature of incident/injury and extent of injury


Give details of how and precisely where the incident took place.

Describe what activity was taking place, for example training/game/getting





Give full details of action taken during any first aid treatment and the

name(s) of first-aider(s).




Were any of the following contacted?

Parents/carers Yes  No 

Police Yes  No 

Ambulance Yes  No 

What happened to the injured person following the incident/accident?

E.g., carried on with session, went home, went to hospital etc.


All of the above facts are a true record of the accident/incident

Signed: Date:


In the event of an accident occurring through insufficient training or faulty

equipment/facilities, follow up action to include completion of risk assessment form